What You'll Build Today
A complete set of prompt workflows for your most time-consuming work tasks — email, meetings, reports, and editing. By the end you'll have a personal AI workflow document you can start using tomorrow to save 5+ hours per week.
1
EmailEmail Workflows
The average professional spends 2–3 hours per day on email. These workflows cut that significantly.
Template: The cold outreach email
Cold Outreach Prompt
Write a cold outreach email for the following:
Context: I'm [your role] at [company].
Recipient: [their name and title] at [their company].
Ask: [what you want: a meeting, a referral, a response]
Why relevant: [1-2 specific reasons this matters to them]
Constraints:
- Under 100 words in the body
- No corporate buzzwords or hollow phrases like "I hope this finds you well"
- One clear call to action at the end
- Personalized, not templated-sounding
Tone: Direct, confident, respectful of their time.Template: Turning bullet points into a polished email
Bullet-to-Email Prompt
Turn these bullet points into a professional email.
Recipient: [who]
Relationship: [colleague / client / boss / new contact]
Tone: [formal / friendly / urgent]
Points to cover:
- [bullet 1]
- [bullet 2]
- [bullet 3]
Keep it concise. Subject line first, then the email body.2
MeetingsMeeting Prep and Follow-Up Automation
Pre-meeting prep (5 minutes before)
Meeting Prep Prompt
I have a [length] meeting in 10 minutes with [who].
Topic: [meeting topic]
My goal: [what I want to achieve or decide]
Context: [any relevant background]
Give me:
1. Three clarifying questions I should ask
2. Two things I should proactively bring up
3. One sentence I can use to open the meeting and set the agendaPost-meeting follow-up (paste transcript or notes)
Follow-Up Email Prompt
Here are my notes from a meeting I just had:
[paste your messy notes or transcript]
Give me:
1. A 3-5 bullet summary of what was decided
2. A list of action items with owners and deadlines (extract from notes)
3. A follow-up email I can send to all attendees — professional, concise,
with the decisions and action items clearly listed3
ReportsReport Writing and Editing Workflows
Report First Draft from Bullets
Write a [type: weekly / monthly / project / status] report based on these facts.
Audience: [who reads it]
Period covered: [date range]
Key facts:
- [fact 1]
- [fact 2]
- [fact 3]
Format:
- Executive summary (2-3 sentences)
- Key achievements section
- Challenges / blockers section
- Next steps section
Tone: Professional, direct, numbers-focused. No filler sentences.Editing Prompt
Edit this document for:
1. Clarity — remove ambiguous sentences, rephrase anything confusing
2. Concision — cut unnecessary words, aim for 20% shorter
3. Consistency — flag any inconsistent terminology or formatting
Do NOT change the core meaning or add new information.
Show me the full edited version, not just tracked changes.
Document:
[paste your document]4
LimitationsWhat ChatGPT Gets Wrong — and How to Catch It
Using ChatGPT effectively at work means knowing its failure modes. These are the most common and consequential:
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Hallucinating facts and citationsChatGPT will confidently cite statistics, studies, and quotes that don't exist. Never use a specific number, citation, or quote from ChatGPT without verifying it independently. This is the most dangerous failure mode.
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Agreeing with you even when you're wrongChatGPT is trained to be helpful and agreeable. If you say "my plan is X, right?" it will often confirm X even if X is wrong. Ask it to specifically critique your plan or find holes in your reasoning — don't frame questions as confirmations.
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Outdated informationWithout browsing enabled, ChatGPT's knowledge has a training cutoff. For anything time-sensitive — pricing, regulations, competitor info, recent events — either enable browsing or verify separately.
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Legal, medical, and financial adviceChatGPT can give you a starting framework but is not a licensed professional. Use it to understand your situation and formulate questions — then talk to an actual lawyer, doctor, or financial advisor for decisions that matter.
The verification rule: Before using any ChatGPT output professionally, ask: "Is there a specific fact, citation, or claim here that I haven't verified?" If yes, verify it before sending, publishing, or presenting.
Day 5 Complete
- Have copy-paste prompt templates for email, meetings, and reports
- Know how to use ChatGPT to prep for meetings and automate follow-ups
- Can use ChatGPT to edit documents for clarity and concision
- Understand the four biggest failure modes and how to guard against them
Course Complete.
You went from basic chat to Custom GPTs, data analysis, AI stacks, and workflows that save real time. That's not beginner territory anymore.